Accounts Payable Clerk

The Accounts Payable will primarily serve as support to the finance department for the organization’s finance functions and help ensure that the basic operations run effectively and efficiently. They will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. This will include preparing periodic financial reports, assisting with audit preparation, and performing other general financial functions. Additionally, they will support general operations as necessary. To be successful as an Accounts Payable Specialist, you should be able to investigate and resolve AP issues and ensure strict compliance with company and regulatory standards. Be able to work independently and make sound decisions around calculating, processing, and auditing all facets of the AP and Expense reporting process. As the Accounts Payable Specialist, you should have excellent written and verbal skills and a high numerical aptitude along with maintaining a high aptitude of discretion with sensitive information.

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Processes vendor invoices; verifies federal ID numbers; schedules and prepares checks; resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; issue stop-payments or purchase order amendments.
• Processes internal AP checks and communicates to staff when ready for pick-up.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Ensure that all vendor files are maintained and updated with current contracts, W9’s, and payment information.
• Manages and disburses petty cash by recording entry; verifying documentation.
• Manages departmental credit cards, checking them out to employees, recording and reconciling transactions, and making credit card payments on time.
• Updates ACH filters and uploads positive pay information to online systems.
• Reviewing invoices and check requests
• Sorting and matching invoices and check requests
• Setting invoices for payment
• Processing check requests
• Reconciliation of payments
• Monitoring accounts to ensure payments are up to date
• Resolving invoice discrepancies
• Vendor file maintenance
• Corresponding with vendors and responding to inquiries
• Producing monthly reports
• Assisting in month end closing
• Other Ad Hoc duties as requested

• Two plus years of AP processing experience preferred
• Experience using QuickBooks, ERP, and electronic invoicing system or similar financial software.
• Outstanding interpersonal team, and customer service skills; projecting a positive, supportive attitude.
• Professional demeanor, tact, poise, and excellent interpersonal skills.
• Ability to work well with all levels of internal management and staff, as well as with external customers.
• Flexible; can change focus and priorities easily; able to prioritize and multi-task in a fast-paced, deadline-driven environment.
• Must be a self-starter who is able to resolve problems with minimal supervision.
• Ability to handle confidential material in a professional manner.
• Accuracy, thoroughness, exceptional follow-through, and attention to detail
• Superior written, verbal, and interpersonal communication skills
• Advanced MS Office skills (Word, Excel, Outlook)
• Professional, organized, detail-oriented, and customer service oriented
• Ability to appropriately handle confidential information and maintain confidence
• Working knowledge of GAAP basic accounting principles and practices.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• High numerical aptitude.
• Detail-oriented.

• Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan
• Dental and Vision Insurance
• Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 10 days vacation PTO/year
• 6 days of sick pay/year
• Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans